Charisse Jones, John Kell, Rubin Ramirez(L to R) Charisse Jones, USA Today; John Kell, Fortune; Rubin Ramirez, TheStreet. (photo: Sharlene Spingler)

Building strong relationships with business editors was described as the royal route to coverage, five editors told about 50 PR people last night at the New York office of MSLGroup, a unit of Publicis. They did not give out their business cards or provide phone numbers or emails.

Business writers usually reach out to PR people they have come to know and trust, panel members said. Breaking into this inner circle is the challenge presented to PR people.

Contact points for one of the editors, Crystal Lau, producer of CNBC's "Closing Bell," may be available if a PR person joins premium LinkedIn and pays $29.99 a month.

Chapter president Bill Doescher has been asked to supply the emails of the editors if they are publicly available.

Rubin Ramirez, assignment editor and head of video, TheStreet, looks for “two sentences telling me what the story is about followed by three bullet points."

He wants to be able to grasp the pitch “within 30 seconds.” The name of a contact and client availability are what he wants rather than “two pages of extraneous details.”

Sending pitches as early in the day as possible was urged by the editors including Lau and Kevin Chupka, producer, Yahoo! Finance.

Sending a pitch in the afternoon is a mistake because other PR firms may have already contacted the editors, it was said.

MSL headquartersMeeting was held at MSLGROUP offices in NYC. (photo: Sharlene Spingler)

Telling an editor that a story is exclusive when it isn’t was advised against. John Kell, senior reporter, Fortune, said “It’s insulting when you give us a story and then give it to a competitor.” PR people also have to follow the beats editors may be working on since these change, he said.

Timely, Thoughtful, Clever Pitches Work

The editors agreed that email is the best way to reach them although such information was not provided at last night’s session.

Send editors lists of the clients of the PR firm and links to videos, was other advice. The editors would like to see evidence that the client can speak well on TV, said Lau.

Do lots of research before approaching an editor and make sure you spell his or her name correctly, was other advice. One small mistake can cause an editor to trash the pitch, it was implied.

Advised against was reminding a reporter of an article he or she wrote six months ago and trying to connect this with what a client is currently pitching.

“Follow what I do and pitch me a couple of ideas that will form a bond,” said Charisse Jones, who covers business travel for USA Today.

“If I don’t respond after the second time I’ve seen it, I’m just not that interested, it’s nothing personal, said Chupka.

Members paid $60 for the event and non-members, $80. Party sandwiches, fruit and trays of cookies and brownies were served as well as water and soda. The chapter had net assets of $166,368 as of Dec. 31, 2013 and cash of $156,457, the latest figures available on GuideStar. Biggest operating expense was $76,038 management fee to the Charles Group, Fairfield, N.J. The Big Apple Awards generated $1146,985 in 2013. Costs were $90K.